Do NDAs Work When Importing from China?

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NDA in China

Many Ecommerce business owners are, rightfully, worried about their suppliers duplicating their products. For many, a Non-Disclosure Agreement (NDA) seems to the logical method to prevent suppliers from ever making replicas.

It makes sense in theory. Make your supplier sign an NDA, and you go perpetual exclusive rights for that power bank or handbag you plan to sell on Amazon.

The reality is, as you will learn in this article, very different.

What is the purpose an NDA?

An NDA is a confidentiality agreement that is meant to prevent, for example, manufacturers from disclosing product information. This may include the following:

  • Design drawings
  • Technical drawings
  • Bill of materials
  • Artwork
  • Software

In theory, an NDA prevents a supplier from using your product specifications to manufacture products, or share them with other companies. The NDA also sets penalties, in case the supplier would fail to comply with the terms.

In addition, an NDA can be set to be terminated after a certain time, or when a milestone (i.e., the product is officially launched) has been reached.

When dealing with Chinese manufacturers, however, things are not that straightforward.

When should I make my supplier sign an NDA?

The supplier shall sign the NDA before you share your product specification and other documents.

As you must share your product specification before they can send a quotation – the NDA shall be signed by all prospective suppliers you want to get price information from.

Assuming you’ve sourced 5 to 10 suppliers, getting them all to sign an NDA is rather time consuming, and may not be worth the effort. I’ll get back to that in a bit.

I work with a sourcing company. Should I ask them to sign an NDA?

Sourcing agents must have access to your product specification to identify qualified suppliers for your products. In addition, they must also share your specifications with potential manufacturers, to get price data.

Most sourcing companies agree to sign NDAs that prevent them from directly using your product designs.

That said, don’t expect the sourcing agency to take any responsibility for what suppliers do with your product designs.

That’s simply out of their control, regardless of how long they may have cooperated with the suppliers in question.

It’s not your Chinese supplier that you should worry about

Many Importers are under the impression that Chinese suppliers are out to steal any T-shirt or watch design they can lay their hands on.

That is not the case. Truth is that most suppliers don’t care about making replicas of ‘generic’ consumer products. Even if they are, they will likely only sell ‘your product’ within China.

Chinese OEM manufacturers generally don’t have a clue how to market products overseas, which is what makes the real difference when launching a product.

But there are those who do.

An NDA is not a tool to outlaw your competition

If anything, you should worry about other Ecommerce companies in the US, Europe or elsewhere, trying to make their own version of your product.

Assuming it becomes a hit, that is almost inevitable. Especially considering how easy it is to access ecommerce sales data, using tools like Jungle Scout.

It’s completely legal too. You can’t get a patent for a t-shirt, coffee press or power bank. These products are not your invention, and are therefore free for anyone to use.

In today’s online marketplace, getting a product out there is only the beginning. What makes the difference is how you develop sales channels and market your products.

Products get copied all the time, both by manufacturers and other importers. It’s how the system works.

Most likely, your own product is an improved version of something that’s already out there.

An NDA is not a cheap substitute for a patent, or a trademark registration

NDAs only apply to the signatories. Clearly, your supplier cannot be held responsible for other companies using ‘your product designs’. As I just explained, that’s also what’s likely going to happen, assuming that your product gains traction.

If you truly want to protect your product, you only have two options:

You can only get a patent if the products design, or function, is truly new and unique. Hence, most ecommerce companies can simply forget about patent protection for their products.

What’s left is the option to protect your brand name, which is perhaps what matters the most in the end – but it will not grant you exclusive right to sell something that already exists.

NDAs are costly to enforce

Let’s assume that someone in China starts mass producing and selling an exact replica of your product. Most likely, your supplier is not stupid enough to do it under their own company.

Instead, they’ll contract it to another factory, owned by a former employee or relative.

In such a scenario, you’d be forced to prove that your supplier shared this information with the factory in question – something that will be close to impossible.

Now, let’s assume that you actually catch your supplier red handed, and have video recordings of their manager bragging (insert evil laugh) about how they will conquer the world using your product design.

What then?

You’ll jump on a plane to Shenzhen and go to the nearest police station with contract in hand?

Perhaps send a really angry email?


For companies that actually have valuable intellectual property, and the resources to enforce a contract in China, an NDA can help to prevent the supplier from sharing product information during the prototype development phase.

However, such companies are also fully aware that an NDA is not a ‘poor man’s patent’. They protect their IP at home and abroad, using patents and trademark registrations – which allows them to actually enforce their IP.

For small Ecommerce businesses, importing their variation of something that already exists, the situation is different.

At best, an NDA can show a supplier that you’re to be taken seriously. Perhaps, they may think twice before using your designs. But they still can, in the unlikely scenario that they would actually want to.

Yet, many Importers are under the impression that the main threat comes from Chinese manufacturers, when the real threat comes from competition at home.

In the end, an NDA is not a substitute for proper IP protection in your target markets, or tool to prevent your competition from selling similar products.

What you can keep to yourself is your brand, and this is also where you should focus your efforts.

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  • 1 Responses to “Do NDAs Work When Importing from China?

    1. Would Transparency in Procurement Lead to Better Outcomes? | Edgeworth Box at 3:53 am

      […] protection of information competitors may use to copy or reverse engineer the buyer’s products, stopping the supplier from sharing things like engineering documents or the bill of materials with anyone else, and stopping the […]

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